What you need to know
Both services combine business email, cloud storage, document editing, meetings and administration. The better choice depends on the applications your staff already use, how you manage devices and identities, and the controls required for your information. Compare current plan details directly because features and prices can change.
Key facts
- ✓Microsoft 365 business plans combine Microsoft applications and cloud services; the exact desktop application, device-management and security features depend on the selected plan.
- ✓Google Workspace Business editions support organisations with up to 300 users. Storage, meeting capacity, electronic discovery and security controls vary by edition.
- ✓A migration can affect mailboxes, calendars, shared files, permissions, mobile devices and third-party integrations, so it should be tested before a full switch.
- ✓Licensing should be based on user roles rather than giving every person the most expensive plan.
Recommended actions
- ✓List the email, document, meeting, storage, compliance and device-management features each role genuinely needs.
- ✓Check compatibility with line-of-business software, scanners, meeting-room equipment and existing file formats.
- ✓Pilot the preferred platform with a small representative group and document migration, training and support requirements.
- ✓Review the supplier terms, data retention options, administrator access and account-recovery process before committing.
Expected benefits
✓A platform matched to real working practices
✓Fewer unnecessary licences
✓A safer, more predictable migration